Staff Dynamix Payroll Administration and Management

If running your own wages department is becoming an expensive burden to your company, you should consider Staff Dynamix’s cost-effective Payroll and Management solution.

Our superior wages software (DBIT), highly trained and motivated staff and immediate response computer maintenance and network back-up staff, ensures that your staff gets their wages on time every time. We help you keep your promises.

Once again, this ties in with Staff Dynamix’s philosophy of letting you focus on your core business so that you can increase your productivity and profits.

It gives you peace of mind that all your employee wages needs are taken care of and that you are legally compliant.

Here’s a snapshot of what the Staff Dynamix’s Payroll and Management solution can do for you:

• We pay all your employees’ provident and medical aid contributions on your behalf
• On your behalf we pay all the statutory and allied costs to councils or government departments i.e. PAYE, UIF, SDL and so on.
• We monitor and pay over company perks and allowances i.e. commissions, petrol and the like.
• We provide your staff with a detailed pay slip before or on payday [Click here to see an example].
• We issue detailed monthly salary reports

Staff Dynamix provides the following advantages:

• Reducing or eliminating fines and penalties by keeping pace with changing government regulations
• Reduction of risk of fraud and greater confidentiality of information
• Client access is provided to latest payroll technology platform
• Dedicated payroll staff assigned to each client
• Fast and easier implementation of changes to payroll systems should there be changes in HR policies
• Holistic approach to HR and payroll process
• Proven to be more cost-effective than maintaining an in-house payroll department
• No additional costs for software licenses and staff training
• Achieving measurable, bottom-line results by increasing efficiency and leveraging our economies of scale
• Lowering infrastructure and facility costs by having the payroll function administered off-site
• Sharpening your business focus by eliminating interruptions caused by employer obligations, risks and liability
• Saving time by eliminating the need to hire multiple companies to address your payroll needs
• Improving employee retention and morale by providing timely answers to payroll and benefits questions
• Expanding scope and level of service
• Implementing organisational initiatives that link to your overall business plan: payroll becomes strategic, not tactical

Services

Ranging from end-to-end payroll outsourcing, to process management, for each function between employee time entry and employee and third party payments, Staff Dynamix combines best practices, industry expertise, highly trained staff, and integrated technology. This would entail Staff Dynamix providing all or a portion of the following services to the client.

• Employee Information
  • Changes to Master data:
    • New engagements, terminations, promotions, capturing of salary increases, etc.
• System Maintenance
  • Legislative changes
• Payroll Preparation
  • Updating of Payroll system for these employees:
    • Monthly (temporary) pay information
    • Fixed (permanent) pay information
• Payroll Processing
  • Review payroll results
  • Final pay run procedure
  • Reports available on the web for printing
    • Pay-slips
    • Deduction Schedules
    • Payroll reports
    • Reconciliation of pay run reports
    • Employment equity and skills development reporting
  • Leave management (All leave categories)
  • Interface with accounting system (not included in this quote)
  • Archiving of payroll documents and data
• Third Party Payment Processing (SARS, Medical, Pension Fund, Provident Fund, employee specific deductions, etc.)
• Effecting of Payments
  • Interim payments to employees and Third Parties
  • Monthly electronic payments to South African employees
  • Monthly electronic payments to Third Parties
  • Year End Procedure (Tax)
  • IRP 5 certificates
  • IRP 5 SARS extract file
  • Annual Tax reconciliations
• Payroll Reconciliations
  • Reconciliation of pay runs

A detailed service level agreement will have to be concluded which shall govern the exact payroll service.

So, if you want us to keep your promises and want to rid yourself of an expensive burden, you may want to chat to Staff Dynamix now.